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Optimizing your screen, email, and process

Productivity Hacks from our Founder

by Anjelika Kour, Founder of DigitalDesign.NYC

For our First Post, I decided to share my list of our absolutely favorite productivity tools for screen, email, and any work process optimization. Some of these, I simply cannot live without and got the whole team totally hooked on.

⚡️ Screen Productivity Tools

❏ Spectacle App - Move and Resize all of your windows 
https://www.spectacleapp.com/

❏ Bartender 3 - How to hide menu bar icons on Mac
https://www.macbartender.com/

❏ Cheat Sheet
https://mediaatelier.com/LandingCheatSheet/

⚡️ Chrome Productivity Tools (Extensions)

❏ Grammarly for Chrome
https://chrome.google.com/webstore/detail/grammarly-for-chrome/kbfnbcaeplbcioakkpcpgfkobkghlhen?hl=en

❏ Auto Text Expander for Google Chrome™
https://chrome.google.com/webstore/detail/auto-text-expander-for-go/iibninhmiggehlcdolcilmhacighjamp/related

❏ Free Email Hunter
https://chrome.google.com/webstore/detail/free-email-hunter/mbindhfolmpijhodmgkloeeppmkhpmhc

❏ RocketReach Chrome Extension to get emails of people on LinkedIn
https://rocketreach.co/chrome_extension

❏ DocSend Extension for Chrome
https://chrome.google.com/webstore/detail/docsend-extension-for-chr/nmkphfcebcpicnakipcmgapcckkbhppd?hl=en

⚡️ Phone Optimizations 

❏ Phrase Board App
https://apps.apple.com/us/app/phraseboard-keyboard/id916976066

❏ ‎RAPID Business Cards
https://itunes.apple.com/us/app/rapid-business-cards/id1063302712?mt=8
http://rapidcards.co/

⚡️ Productivity Apps

❏ Squrlaway.com
http://Squrlaway.com

❏ SLACK - Desktop app for communicating
https://itunes.apple.com/app/slack/id803453959?ls=1&mt=12

❏ Trello 4+
https://itunes.apple.com/app/trello/id1278508951?ls=1&mt=12

❏ iMazing Phone Management
https://imazing.com/

❏ Gemini 2
https://macpaw.com/gemini

❏ To find someone's email
https://hunter.io/

⚡️ Email Tools

❏ Send mass email campaigns inside Gmail
https://www.gmass.co/

❏ Streak - CRM for Gmail
https://www.streak.com/

  •  Set up gmail properly - send delays, signatures, views of emails for speed, etc
1. Disable Labs features. Google offers a feature called Gmail Labs that lets you try out experimental functionality that isn't quite ready for prime time. While many of these features are useful, they're not really necessary -- and may be contributing to Gmail slowdown. Go to your Gmail Settings (the gear icon in the upper right), head to the Labs section and disable any features you don't use. Google also allows you to temporarily shut off Labs, if you prefer.

2. Turn off Chat. You may not even realize that Google Talk is running in a left sidebar Chat module whenever you log in to Gmail. To turn it off permanently, access your Gmail settings, look for the Chat section in the top menu, select the "Chat off" radio button and save your changes. Instead of using Gmail's Chat, use a dedicated chat client such as Adium for the Mac or Digsby for Windows. 

3. Display 25 messages or less. Go to the General section of your Settings and look for the Maximum Page Size controls. Use the dropdown menu to adjust the "Show X conversations per page" down to 25 items or even less -- you can go as low as 10 threads per page. 

4. Remove connected services. You can give a number of third-party sites and apps access to your Google Account in order to work with your Contacts, Calendars and other data. You may have a long list of connected services you no longer use. Head to your Authorized Access page and revoke access to any defunct web accounts or unused apps. 

5. Disable browser check. Gmail checks for browser compatibility when it loads in order to provide the best user experience. However, this browser check can potentially take more time than it might save. You can disable this automatic process by using the "nocheckbrowser flag" at the end of your login URL. 

6. Delete filters. Using Gmail filters can be a powerful way to sort and route your messages, but you can accumulate an unwieldy collection over time. Go to Settings then Filters and remove any old directives that are no longer relevant. Consider unsubscribing to any infrequently read newsletters instead of filtering them into bulk folders. 

7. Use a default theme. Custom themes are a fun way to personalize your Gmail account, but additional graphical elements take extra time to load. Try using the default Light theme instead, found at the top left under Settings then Themes.

Hope you enjoy these as much as we do!

With love,
Team DigitalDesign.NYC